Skip to Content

All students who receive federal or state financial aid must maintain satisfactory academic progress (SAP) towards the completion of an eligible program of study. Financial aid eligibility is determined in compliance with federal and state regulations as well as institutional policies and does not discriminate on the basis of race, religion, color, national origin, gender, age, disability, medical condition, sexual orientation, or other legally protected basis. If a student wishes to file a grievance, then they should follow the directions outlined in the college catalog.

The SAP policy applies to both Title IV and non-Title IV financial aid, which includes the following forms of financial aid:

  • Federal Pell Grant
  • Federal Supplemental Educational Opportunity Grant (FSEOG)
  • Federal Work-Study
  • Federal Direct Loans
  • California State Cal Grant
  • All State-funded programs

The SAP policy applies equally to all students regardless of the student level of enrollment or academic program – that is, full-time enrollment, part-time enrollment, and all educational programs offered through Los Rios.

Students who fail to make SAP, will receive written notification from the Financial Aid Office explaining the which specific SAP requirement they did not meet – that is, qualitative (GPA), quantitative (Pace), and/or Maximum Time Frame.

Standards

At the end of each semester, students are evaluated based on the following standards:

Course Repetition and Academic Renewal

To determine the student's GPA, the most recent grade for a repeated course and all grades for academic renewal courses will be used. All units (both current and prior) from repeated and academic renewal courses are counted toward the 150% maximum timeframe of units a student is permitted to attempt. Students are not eligible to receive aid for more than one repetition of a course that has been previously passed.

The regulations allow students to repeat a passed course once and a failed course until it is passed. As long as the units are repeated in accordance with federal regulations, they are counted as attempted units in the calculation of the progress percentage.

Warning

Students who fail to meet SAP due to the GPA and/or pace requirements may be placed on Financial Aid Warning for one semester. During the warning period, the student may be eligible to receive financial aid. Cumulative GPA and/or pace must meet SAP requirements for the warning term or student will be dismissed.

How to Regain Financial Aid

If you lose financial aid because you have not met SAP standards, then you can regain your financial aid two ways: by meeting SAP standards based on your own actions, or by appealing.

Meet SAP Standards Based on Your Own Actions

Meeting SAP standards based on your own actions means taking the initiative to correct SAP deficiencies and make sure you meet each of the SAP criteria. If you re-establish your financial aid eligibility by meeting SAP standards while you are on probation status, then you are no longer required to meet your probation requirements.

Once you have met the SAP standards, contact the financial aid office to have your financial aid eligibility re-evaluated.

Appeal Process

You may be able to appeal to continue to receive financial aid.

Deadlines

Submit your appeal and supporting documentation by the appeal form deadline (see financial aid deadlines). You have one opportunity per term to submit a complete appeal. Revisions and/or additional documentation are not accepted at a later time.

Appeal Outcomes

Approved Appeals and Probation Status

If the student is approved on an appeal, then the student will be placed on probation and the student's academic performance will be reviewed at the end of each term. If the student fails to meet the requirements of their probation, then the student will be denied aid and will need to appeal again the following term.

Probation Requirements
  1. The student takes courses that apply to their degree or certificate program.
  2. The student successfully completes at minimum 66.67% of all courses attempted in each term following the appeal approval.
  3. The student completes all coursework with a term GPA of 2.0 or higher in each term following the appeal approval.
  4. The student is within the maximum time frame allowed in any prior appeal.

If the student complies with the requirements of their probation, then they may continue to receive aid for the following term.

Denied Appeals

If your appeal is denied, you may request a second review. Please notify the Financial Aid Office regarding your request for a second review.

If your appeal is denied and you correct the deficiency for which you were initially denied – but then you are dismissed for a different deficiency in the same award year – then you may be able to appeal again. If the student is approved on an appeal, then the student will be placed on probation and the student's academic performance will be reviewed at the end of each term. If the student fails to meet their probation requirements, then the student will be denied aid and will need to appeal again the following term.

If the student complies with the requirements of their probation, then they may continue to receive aid for the following term.

Disqualification

Students who have attempted 150 or more units, 70 or more units for a transfer program, or have a bachelor's degree or higher are not eligible to appeal the denial of aid regardless of the reason. This total attempted units includes units transferred from other colleges and completed at other Los Rios colleges. If a student has been approved on appeal before reaching 150 units, then the student may continue to receive aid until the end of their program as long as they meet the requirements of their probation. If the student fails to meet the probation requirements and is beyond 150 units, then the student is no longer eligible for appeal.